Job Description
Company Introduction
Our client is a leading top-tier law firm.
Job Responsibilities and Duties
- Handle a variety of administrative and secretarial tasks;
- Prepare, type, revise, and format reports and documents;
- Organise and file documents, enter data, and manage databases;
- Coordinate with internal departments and handle public communications;
- Direct internal and external calls, emails to designated departments;
- to the appropriate departments;
- Organise and schedule appointments, meetings, and events;
- Keep track of office supplies and place orders for replacements when needed;
- Assist with tasks such as photocopying, scanning, emailing, note-taking, and arranging travel;
- Set up facilities and refreshments for meetings and events when required;
- Provide support for general administrative and hospitality tasks, including occasional reception duties;
- Assist partners with personal administrative tasks;
- Ensure adherence to professional standards and business etiquette.
Experience
- Previous experience in a similar role;
- Expertise in handling documents, spreadsheets, and database management;
- Skilled in coordinating administrative tasks both within the organization and with external parties;
- Familiarity with operating office equipment such as printers, copiers, scanners, and fax machines;
- Strong proficiency in scheduling appointments and managing call routing systems.
Personal Skills
- Exceptional filing, recordkeeping, and organizational skills;
- High degree of multi-tasking and time management capabilities;
- Flexibility to perform duties even out of office hours, especially personal administrative matters;
- Excellent written and verbal communication skills.;
- Exceptional interpersonal skills.