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Date:

04/10/2024

Job Title:

Executive Secretary

Description:

Job Description


Company Introduction

Our client is a leading top-tier law firm.

Job Responsibilities and Duties

  • Handle a variety of administrative and secretarial tasks;
  • Prepare, type, revise, and format reports and documents;
  • Organise and file documents, enter data, and manage databases;
  • Coordinate with internal departments and handle public communications;
  • Direct internal and external calls, emails to designated departments;
  • to the appropriate departments;
  • Organise and schedule appointments, meetings, and events;
  • Keep track of office supplies and place orders for replacements when needed;
  • Assist with tasks such as photocopying, scanning, emailing, note-taking, and arranging travel;
  • Set up facilities and refreshments for meetings and events when required;
  • Provide support for general administrative and hospitality tasks, including occasional reception duties;
  • Assist partners with personal administrative tasks;
  • Ensure adherence to professional standards and business etiquette.

Experience

  • Previous experience in a similar role;
  • Expertise in handling documents, spreadsheets, and database management;
  • Skilled in coordinating administrative tasks both within the organization and with external parties;
  • Familiarity with operating office equipment such as printers, copiers, scanners, and fax machines;
  • Strong proficiency in scheduling appointments and managing call routing systems.

Personal Skills

  • Exceptional filing, recordkeeping, and organizational skills;
  • High degree of multi-tasking and time management capabilities;
  • Flexibility to perform duties even out of office hours, especially personal administrative matters;
  • Excellent written and verbal communication skills.;
  • Exceptional interpersonal skills.

Method of Application:
Company:

Broadwing Ltd